Following recent directives regarding the mitigation of the spread of COVID-19, the public areas of the Gilchrist County Clerk’s Office are currently limited to the general public on a temporary basis.
Though our public areas of the Clerk’s Office are now open, due to social distancing requirements we are limiting the number of people that can be in any area at one time. We are working hard to continue to offer exceptional service while maintaining the safety of the people we serve and staff of the office.
We apologize for any inconvenience these changes may cause and hope these changes will be short term. We encourage you to utilize our online services if possible and As always please call with any questions or concerns. Thank you for your patience and understanding. Stay safe!
Online Service:
Many of the primary services the Clerk’s Office performs, including the filing of court documents, recording of deeds, mortgages, and other official records, and payment of traffic citations, may be done online.
To file court documents online visit:
https://www.myflcourtaccess.com/
To pay a traffic citation or to make court payments online visit:
https://gilchristclerk.com/make-a-payment/
To research the court records online visit:
https://www.civitekflorida.com/ocrs/county/21/
To research the official records online visit:
https://www.myfloridacounty.com/orisearch/21
In-Person Service:
To file Injunctions and Baker Acts we ask that you call to set an appointment and that only the petitioner come in. Please call us at 352-463-3170 option 3 to set the appointment.
You can find forms on our website. If possible for injunctions, Please complete your forms online before coming to courthouse at the following link https://www.turbocourt.com/go.jsp?act=actShowState&tmstp=1585667815232&id=170&clerkassistance=null. Call if you have questions.
Child Support payments are being processed daily. If you have questions on child support please call to discuss.
Marriage license:
We will continue to process marriage license applications, but they will be done on an appointment basis. To make an appointment please call Cindy at 352-463-4634 or Debbie at 352-463-4635.
Passport Applications are now being accepted by appointment:
We will now accept passport applications for processing by appointment. Please call Cindy at 352-463-4634 or Debbie at 352-463-4635 to set an appointment or for questions.
Phone Service:
For court payments or questions on how to accomplish anything, you may call us at 352-463-3170.
Drop-Box Service:
For business that is unable to be completed online or over the phone, a drop-box is available at the front entrance of the courthouse.
Recording:
For the recording of documents into the Official Record, we encourage the use of our online services through our e-recording options. We currently use:
- Corporation Service Company (CSC) at https://www.erecording.com/
- Simplifile, LLC at https://simplifile.com/
Documents may also be mailed to the office with payment and a self-addressed and stamped return envelope to:
Gilchrist Clerk of the Court
PO Box 37
Trenton, FL 32693
If necessary you can use the drop box at the front entrance for recording, immediate recording will not be performed, but documents may be dropped off with payment and a self-addressed and stamped return envelope. The recording will be done within one (1) business day, and the originals returned in the mail.
We are now allowing individuals to come in for recording. You may come to the recording window to record documents at this time.
Copy Requests:
Requests for copies or certified copies of any records may be emailed to [email protected].
Court Events:
For Administrative Orders from the Chief Judge of the 8th Judicial Circuit regarding any cancelations of court events or changes in procedures visit:
www.circuit8.org
Pursuant to the authority granted by the Florida Supreme Court in AOSC20-13, Chief Judge Nilon has issued the following directives for the Eighth Judicial Circuit effective on March 16, 2020 at 5:00 pm and continuing through May 29, 2020 at 5:00 pm:
1) All jury selection, jury trials, and grand jury proceedings are suspended.
2) All county and circuit criminal court events are suspended, with the exception of first appearances, bond reduction hearings, in custody Change of Plea in which the release from incarceration of the Defendant is expected, and matters which the court determines to be urgent upon motion of a party.
3) All hearings in the family, juvenile delinquency, juvenile dependency, county civil, circuit civil, probate, guardianship, mental health, and civil traffic divisions shall be conducted by electronic means or shall be continued, with the exception of juvenile detention hearings, Shelter Hearings, Domestic Violence Injunction hearings, and matters which the court determines to be urgent upon motion of a party.
For case specific information, you may contact your attorney, review the court file online, or contact the Judicial Assistant of the assigned judge.
Jury Service:
Jury trials have been suspended through July 2nd.
If you are summoned for jury service on future dates beyond those canceled and you are currently ill, have been exposed to the virus, or are particularly vulnerable, you may request an excusal from service online.
To request a jury service excusal or postponement online visit:
https://gilchristclerk.com/wp-content/uploads/JUROR_EXCUSAL_2_001.pdf.
Tax Deed Auctions:
All tax deed auctions take place online. For more information follow the following link:
https://gilchristclerk.com/tax-deeds/
This informational page will be updated as the situation evolves.